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Converting PowerPoint Presentations to a PDF Document - Office 2007

PowerPoint presentations are often too large to deliver efficiently on the Internet and some people may not have PowerPoint installed on their home computers to view the presentation.

For students this can cause considerable frustration, as documents are very slow to download and are not printer friendly. This tutorial will show you the procedure to convert your Office 2007 PowerPoint presentations into a PDF document making it easy for students to download and print while keeping file size to a minimum.

Setting it Up.

To save PowerPoint 2007 presentations in PDF

Click the Office button

Click Save as

Click PDF or XPS

Select the location for your file and type a name for the file.

Click Publish

Resources.

Note: Microsoft Save as PDF or XPS. If you do not see the Save as PDF or XPS option in the PowerPoint save menu, you may need to download an add in from Microsoft. This download allows you to export and save to the PDF and XPS formats in eight 2007 Microsoft Office programs. http://www.microsoft.com/downloads/details.aspx?FamilyId=4D951911-3E7E-4AE6-B059-A2E79ED87041&displaylang=en

Note: If you have Adobe Acrobat Pro 9 you can convert your PowerPoint to PDF and the interactivity will be preserved. Simply open Adobe Acrobat and click file open, browse  for your file (you may have to chose All Files (*.*) under file type), and select the PowerPoint file you wish to convert. Click Open and Adobe will automatically convert the file to a PDF with the interactivity preserved. Save your converted PDF.

Note: If you do not have Adobe Acrobat, there is another way to preserve interactivity. Prep4PDF  http://www.pptools.com/prep4pdf/index.html  is a program you can simply click a button in PowerPoint and get a PDF that preserves the web links, action buttons, comments, and much more from your original PowerPoint presentation. Although there is a free trial download available, this tool must be purchased. Note: This software is not reviewed or recommended by TWU Instructional Design.

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